OPTION 1:

NAME AND/OR GENDER WITHOUT A NAME CHANGE FORM

• A student has the right to be known as and referred to by their asserted name and pronouns that are aligned with their gender identity. This is guaranteed by California law and MUSD AR 5145.3.
• When a parent or guardian signature is not available, a student can inform their principal or counselor that they will be using their asserted name and pronouns at school.
• The student can also self-advocate and inform their teachers. It can be helpful to also let a principal or counselor know, so they can inform staff in a confidential way and support the change.

WHAT WILL HAPPEN AT SCHOOL WHEN A STUDENT REQUESTS OPTION 1?

• The student will be referred to by their asserted name and pronouns. 
• The student’s asserted name and pronouns can be noted in the “alias” field within Aeries for school staff to see.  
• The principal or counselor will ask the student if it is okay to use the student's asserted name and pronouns with parents. If it is not okay, the principal or counselor will inform teachers confidentially by email to use only the student's legal/roster name and gender with parents.
• The principal or counselor will also select the appropriate flags in Aeries to serve as reminders for staff. 
• Office staff should check the alias box when printing substitute rosters and cross out legal first name. Substitute teachers need to be reminded about confidentiality. 
• Please note - The following student records will not change: Legal/roster name in Aeries, printed teacher rosters from Aeries, Parent Portal and Student Portal. Also, the student's asserted name is not a "nickname" and is not optional to use. We acknowledge the student is declaring their asserted name. We are only using the nickname field as a workaround in the system. 

RESOURCES FOR LEGAL NAME AND GENDER CHANGE

National Center for Transgender Equality

Lambda Legal

OPTION 2:

NAME AND/OR GENDER WITH A NAME CHANGE FORM

• To get a Name Change Form, contact the Student Services office by email at studentservices@martinez.k12.ca.us.

• The Name Change Form must be signed by a parent or guardian if the student is under the age of 18.

• If the name and/or gender change is a Legal Change, then court documents will be required.

• If the name and/or gender change is not a legal change, the student can still change their name without court documents using the one page MUSD form with parent or guardian signature. In this case, the legal name/birth name will remain hidden in the data systems, but the student's asserted name and/or gender will now appear as the roster name in all MUSD information systems. 

• Email a scanned copy of the Name Change Form (signed by a parent or guardian) to studentservices@martinez.k12.ca.us or bring a hard copy to the MUSD District Office.

WHAT WILL HAPPEN AT SCHOOL WHEN A STUDENT REQUESTS OPTION 2?

• The student will be referred to by their asserted name and pronouns.

• The student's roster name and/or gender will be changed in Aeries and reflected on all printed rosters, etc. Other MUSD and California data systems update within 48 hours.

• School site staff make changes to the cumulative record folder, student ID, diploma, etc.

• Teachers and staff are informed confidentially by the counselor or principal.

• Teachers and staff maintain confidentiality and do not share about the student's gender identity with other students or people who do not need to know.

• Tech help desk request will be needed to change name for district email and Google Classroom.

• Please note: Only a legal name change with court documents will change the name on graduation transcripts.